The best Teams apps are a collection of third-party applications that integrate seamlessly with Microsoft Teams to enhance the functionality and productivity of the platform. These apps provide many features, including task management, document collaboration, and video conferencing tools. Some examples include Trello, Asana, and Zoom. In addition, these apps are designed to streamline team communication and collaboration, making it easier for users to stay organized, manage projects, and get work done. With the right apps, teams can take advantage of Microsoft Teams' benefits.
Microsoft Teams is a great platform for businesses of all sizes. It allows employees to communicate and collaborate easily and efficiently. However, not all Teams apps are created equal. In this blog post, we will discuss the best MS Teams apps for business. We will cover a variety of different app categories so that you can find the right ones for your company!
What are Microsoft Teams apps?
A collaborative tool included in the Microsoft 365 toolkit is called Teams with a library of Microsoft Teams apps. It allows teams to communicate and collaborate in real-time using various features such as chat, video conferencing, file sharing, and more. Teams can also integrate with other Microsoft apps, such as OneNote and SharePoint, and third-party apps to enhance their workflow.
When it comes to finding the best Teams apps, it will depend on the specific needs of your team. Some popular options include Trello for project management, Asana for task management, and Grammarly for proofreading and editing. Additionally, apps like Polly and Forms can be used for polls and surveys, and apps like Power BI and Tableau can be used for data visualization. Overall, evaluating the options available is important and choosing the apps that best align with your team's goals and needs is important.
What are the best Teams apps?
We're going to share with you the top apps for each category ranging from productivity to project management, scheduling, and more.
What makes the best Teams apps is their ability to improve communication and collaboration within a group. They include a range of tools, such as messaging, file sharing, and video conferencing, that help team members interact and keep on top of assignments. Additionally, these apps are user-friendly and have a wide range of customizable features to fit the specific needs of different teams and organizations. They also have a good level of integration with other popular apps, such as Microsoft Office and Google Suite. Furthermore, they offer a good level of scalability, so they can adapt to the team's needs as it grows and changes. These features and functionalities make them the best team apps for organization and streamlining teamwork.
Best Team apps for streamlining your workflow and increasing productivity
Increasing productivity is often at the forefront of employers' minds to get the most work done out of their team effectively and efficiently. Here are the top 3 best Teams apps for productivity:
Trello is also a great option for collaboration. You can boost productivity in your remote teams and stay organized in a fun and rewarding way. With Trello for Microsoft Teams, you can view your cards, list, and boards and create and move your cards right from Teams without having to move between apps. Some other benefits of using Trello are:
- Set due dates
- Mark cards as complete
- Add a Trello board as a tab in your channels
- Message extension allows you to send card information into a conversation.
Remind: Never forget a thing again. Set reminders for meetings, to-do’s, birthdays, and recurring reminders with this handy MS Teams app. You can set reminders for yourself, your teammates, and your channel. It’s as simple as putting the reminder in the chat with a “what” [when] pattern. For example, “call Sarah” at 4 pm.
You can also add a reminders tab to chats or a Microsoft Teams channel where you can manage all reminders or add Remind to Outlook or Office so that you can set a reminder anywhere.
ClickUp: is a great option for task management, team management, collaboration as well as productivity. You can take notes, set reminders, set goals, schedule meetings, and have access to an inbox. Some other features of the ClickUp app for Microsoft Teams are:
- Add-ons called “ClickApps” for further customization for your team.
- Notifications by subscribing to a specific space, folder, or list in ClickUp
- Rich unfurling lets a team member know which task you’re talking about by adding the task title to the link shared with your channel.
- Task searching lets you find and attach a task to a conversation.
Effective project management Microsoft best Teams apps
When looking for an effective project management app within Microsoft Teams, there are several key features to consider. Firstly, it is important to look for an app that offers robust task and project management capabilities, such as the ability to create and assign tasks, set deadlines, and track progress. This will help ensure that your team stays on track and that projects are completed on time. Secondly, the app should have robust communication and collaboration features such as instant messaging, video and audio conferencing, and file sharing.
This will allow team members to stay in touch and work together effectively, even when working remotely. Thirdly, the app needs to have an intuitive user experience that is simple for team members to use and navigate. This will help with quick access to information and easy collaboration. Additionally, it's important to consider the app's ability to integrate with other tools and platforms that your organization may be using. Lastly, security and data privacy should be a top priority, so it's important to look for apps that offer robust security and data encryption features to protect sensitive information.
Project management can be quite a difficult process, especially when dealing with large teams. This is where special tools and apps come in handy. Some of the best project management apps for Teams include:
MIPA - My Intelligent Personal Assistant: This tool is a must-have for any business. MIPA won the Best Overall App in the Microsoft 365 App Awards in 2019 and for good reason too. This app is also a great tool for boosting productivity in your team. Some key features of MIPA are:
- Connectivity between Microsoft Teams, Planner, To-do, Microsoft List, and mail follow-up for centralized task management.
- Meeting preparation. Know who you’re meeting with and understand their market.
- Priority Matrix. Helps you eliminate unnecessary tasks and effectively prioritize.
- Overview of your and your teammate's tasks across Plans
- Easily search documents you’ve worked on or shared with you.
- Create a planner task from the Teams chat
- Available in Outlook and Office
Decisions: Another great tool that can be used for both productivity and collaboration; is truly an all-in-one. With Decisions, you can run your meetings both virtually and in person smoothly and effectively to get the job done.
Create a meeting foundation by adding descriptions and attachments, assigning presenters, and setting objectives. Prepare for meetings by sharing the agenda inside the Teams channel. The agenda, attachments, time-tracker, and voting are available in the meeting side panel for easy access without leaving the meeting.
Some key features are:
- Agenda builder
- Custom templates
- Time-tracking
- Task and decision syncing to Planner and To-Do
Priority Matrix: Boost productivity and manage projects effectively with Priority Matrix by helping teams prioritize better and focus on high-impact tasks. With this app, you can manage projects and shared tasks without leaving Teams. Some features of the Priority Matrix are:
- Manage tasks and projects in Teams
- Open emails that were converted into tasks by Priority Matrix for Outlook
- Manage the agenda for the next meeting
- Integrated with Outlook for full collaboration capabilities
- Reminders
Choose the best Teams app for collaboration
When choosing the best Teams app for collaboration, there are several key factors to consider. Firstly, it's important to evaluate the features offered by each app and how they align with your organization's specific needs. Features such as video and audio conferencing, file sharing, and instant messaging are commonly used in collaboration apps, so it's essential to ensure that the app you choose offers these basic functionalities.
Additionally, consider the app's user interface and ease of use and its ability to integrate with other tools and platforms that your organization may be using. Security and privacy should also be a top priority, so it's important to look for apps that offer robust security and data encryption features. Moreover, the cost of the app should also be considered, as some apps may require a subscription or may have additional fees for advanced features. In order to make sure that the app suits the demands of your team and your company, it's also a good idea to test it out with a small group before making a choice.
Collaboration is an important aspect of any business. Teams apps can help you and your team stay connected, share files easily, and work together better. Here are the top 3 best Teams apps for collaboration:
Mural: Mural is a collaborative intelligence company with the goal of creating a culture of effective collaboration where everyone is contributing and connected. Some features of Mural are:
- Collaborate in real-time during Microsoft Teams meeting
- Create custom tabs in chat or channels to collaborate visually
- Pin a mural to a Teams calendar invite to share information before the meeting.
- Add Mural templates to your projects, email, and meetings.
Asana: Turn Teams conversations and meetings into action items with Asana, a productivity and collaboration app. Asana lets you plan and organize your work whether it’s daily tasks or strategic initiatives. Keep your team focused on their goals, projects, and tasks. Here are some key features of Asana:
- Track follow-ups in meetings without leaving the meeting window.
- See tasks, projects, and status updates in Teams
- Receive notifications in your own “My Task,” or tailor your notification preferences per channel.
Project: A project management app made by Microsoft themselves just for Teams. Track anything from small projects to large initiatives right in Microsoft Teams. Some key features of Project are:
- Track a project using a grid, timeline, and board view.
- All Office 365 users can view projects shared with them in “read-only” mode. Users with Project licenses can create and edit projects
The best Teams Apps for sales
In today's fast-paced business world, it's essential to have the right tools to help manage and streamline your sales team's workflow. One of the most important areas to focus on is team collaboration and communication. A variety of apps available can help your sales team stay organized, stay on top of their tasks, and work together effectively. We will discuss the best team apps for sales to help your team increase productivity and close more deals.
A successful sales team can make or break a business. Having the right tools and applications in place to support your sales teams is essential for their success. Here are the top 3 best Microsoft Teams apps for Sales:
Salesforce: Manage customer relationships and move deals forward with Salesforce for Teams. Integrating Salesforce with Microsoft Teams provides context for records in Teams channels, chat, calendar meetings, and video conferences. With Salesforce users can:
- Pin records to channels, chat, calendar meetings, and video conferences to easily keep information from the CRM.
- Edit records directly from Teams
- Mention records in chats to encourage collaboration
- Use meetings and video conferencing to your advantage for customer calls and effective follow-ups.
Viva Sales: Viva Sales automates data entry and bring AI to sellers by using Microsoft 365 and Microsoft Teams to capture customer engagement data.
- Your employees can work a productivity app and add to a customer record with customer activity data and easily share with team members without going into Customer Relationship Management (CRM).
- Eliminate manual data entry
- Automates CRM updates
- Tracks customer sentiment
- Generates AI call summaries
Bigin by Zoho: Bigin is a CRM tailor-made for small businesses that is simple, easy to use, and affordable. Microsoft Teams integration includes:
- Ensures customer information stays up-to-date
- Access deals, contacts, and pipelines while in conversations with customers
- Available as a tab on Teams to avoid switching between apps
- Messaging extension helps set the context of meetings to avoid miscommunication.
Improve employee engagement with the best Team apps
Finally, the best app for teammate appreciation is Matter. Show your employees and teammates that you appreciate them by starting “Feedback Friday.” Give kudos and coins that can be redeemed for gift cards and company rewards. Increase your employee engagement and decrease employee turnover with Matter.
- Give kudos
- Runs inside your dedicated Teams channel(s)
- Sends reminders to your team to participate
- Choose from 9 templates to easily encourage teammates
Microsoft Teams is a powerful platform that has numerous apps to help increase productivity, collaboration, and more. When choosing the best Microsoft Teams apps for your business, be sure to consider all of your company's needs and how you want to optimize your team's workflow. With so many applications available, there is sure to be an app that meets your or your company’s individual needs. Good luck and happy hunting!
Are the best teams apps important to you? Create a bottom-up culture with team recognition, celebrations, and rewards — all inside Slack or Microsoft Teams. Get started for free by adding Matter to your workspace.
