A letter of recommendation is an effective instrument used in professional and academic settings that endorses someone’s abilities, character, and achievements. A well-crafted letter can help set the candidate apart from others when they apply for a position at a company, college admission, or a possible scholarship. Still, if you’ve never written one before, the task can seem rather challenging. With this guide we aim to help you understand what a letter of recommendation is and what its main components are. It also lists actionable steps on how to write a letter of recommendation that achieves its purpose.
What Is a Letter of Recommendation: Definition
Before diving into how to write one it’s good to understand what it really is. A professional recommendation letter is basically a nice note composed by someone who knows the person really well. It could be from a boss, a coworker, or even a teacher. It highlights what that person does well, their achievements, and their good qualities to support their application for something specific. They might be aiming for a job, a school program, or some sort of professional recognition.
What to Include in a Letter of Recommendation: Key Components
According to a personal essay writer from a highly regarded writing service EssayService, several critical elements help you make sure your letter is impactful. Here’s what you need to include whether you’re writing a recommendation letter for employee, a student, or peer:
- First Paragraph: Start your letter by saying who you are and how you know the individual you’re recommending. You might want to mention your job title and how long you’ve known them. This background info gives weight to your recommendation and shows where you’re coming from.
- Overview of the Candidate’s Qualifications: When you’re talking about why you think this person is a great choice, make it clear and simple. What makes them stand out from others? Highlight some of their major accomplishments the skills they have and the strengths that show they’re a great match for the job or program they’re aiming for.
- Specific Examples: Make sure to use real examples to back up what you’re saying. If you’re recommending a coworker for a leadership role, tell a story about how they managed a team or handled a project. These real-life stories demonstrate that your recommendation is sincere and well-considered.
- Personal Traits: When writing about this person, it’s important to consider their personal traits as well as their skills. Are they good workers? Can you count on them? Are they really committed to what they do? Be sure to mention the traits that would make them perfect for the job they’re going for.
- Final Paragraph: Wrap up your letter by summarizing why you think this person is great. Give your final thumbs up and don’t forget to add your contact info if the reader wants to ask more questions.
How to Write a Recommendation Letter: Best Practices
Now that you know what should a letter of recommendation include, let’s go over the steps of how to write letter of recommendation, shared with us by professional resume writers from SkillHub.
Zero In on the Purpose
Before you start writing, make clarifications about the purpose of the letter. Ask the person who wants a recommendation what kind of opportunity they’re going for. It’s also helpful to ask if there are specific things they’d like you to highlight. Knowing the background will make it easier for you to customize your letter and really showcase the best parts of their skills.
Begin It with a Strong Opening Statement
In the first paragraph, tell a bit about yourself and why you’re the right person to write this letter. It’s a good idea to mention how you know the candidate and how long you’ve been in touch with them.
Describe in Detail Candidate’s Skills and Qualifications
Even if you’re still learning how to write recommendation letter, when you’re putting together the main section of your letter, really focus on the person’s strengths, skills, and accomplishments. This part is important, so explain clearly and use real examples. If your letter is about a student, focus on their academic strengths and how they’ve contributed to class discussions, group projects, or activities outside of class.
Talk About Personal Traits
It’s also important to bring up the candidate’s personal traits along with what they can do and what they’ve accomplished. What sets them apart as a person? Are they reliable, honest, or full of fresh ideas? Bringing in a personal touch really helps the recommendation letter feel more real and interesting.
End with a Strong Recommendation
In your final paragraph, be sure to back the candidate up once more. Show the reader that you indeed believe in their abilities and future success. Your sample of letter of recommendation and final version must be convincing. Finish the letter by inviting the reader to contact you for more information.
Template
Here’s a recommendation letter template you can tweak to fit your needs:
Dear [Recipient's Name],
I am pleased to recommend [Candidate's Name] for [position, program, or opportunity]. I have had the pleasure of working with [Candidate] for [duration], during which time [he/she/they] worked as [position] at [company/university]. In this capacity, [he/she/they] demonstrated exceptional [skills/qualities] that made [him/her/them] a valuable asset to our team.
[Insert specific examples of their qualifications, achievements, and personal traits.]
Based on my experience working with [Candidate], I am confident that [he/she/they] will excel in [desired position or field]. I highly recommend [him/her/them] without reservation.
If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
Final Tips
When writing a letter of recommendation, think of it as a chance to highlight what makes this person unique. Make sure to keep it professional but don’t shy away from getting into the details about their strengths. A solid recommendation letter can really boost someone’s chances of attaining their goals. So take a moment to point out what makes them an excellent choice.
